Address:
Calaveras County Water District

Enterprise System Catalog:

Vendor and product:
Microsoft, Microsoft 365 Suite
System purpose:

The purpose of Microsoft 365 is for email, document storage, communication, and collaboration.

Categories/types of data:

Email communications

Dept./primary custodian:
IT
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
Tyler Technologies, Incode
System purpose:

Accounts Payable, Accounts Receivable, Clearinghouse, Fixed Assets, General Ledger, Inventory Control, Payroll, Purchase Orders and Utility Billing

Categories/types of data:

Customer Contact Information, usage, and billing information,

Dept./primary custodian:
IT
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
TD SYNNEX, AutoCAD
System purpose:

Geographic Information Systems (GIS)

Categories/types of data:

Maps, Engineering Drawings, Water and Sewer Lines.

Dept./primary custodian:
Engineering
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Jack Henry & Associates, Remit Plus
System purpose:

Check Processor

Categories/types of data:

Checks

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Websoft Developers, Mobile MMS
System purpose:

Work Order system, Vehicle Maintenance Tracking system, Service Line Record System

Categories/types of data:

Vehicle Data, Service Lines, and Treatment Plant information

Dept./primary custodian:
Operations
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Esri, GIS
System purpose:

Maintain and share authoritative spatial maps and a GIS database of district parcels and water/wastewater infrastructure to support planning, field operations, and service response.

Categories/types of data:

Parcel data; infrastructure/asset mapping and spatial data (water/wastewater infrastructure); water network layers such as mains, valves, hydrants, pumps, fittings, service connections, and service meters; asset attributes used for lifecycle planning (e.g., pipe age/condition, pump station condition, tank age); as-built/record drawing-derived mapping data; field-verified survey/grade corrections; map overlays used to support operational requests (e.g., USA tickets/service requests) and external partner mapping overlays

Dept./primary custodian:
Engineering
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)